Privacy Policy

Overview & Scope

This Privacy Policy ("Policy") describes how DataQubi, LLC ("DataQubi," "Company," "we," "us," or "our") collects, uses, discloses, and protects personal information obtained through our website located at dataqubi.com and all associated subdomains, pages, and services (collectively, the "Site" or "Services").

This Policy applies to all visitors, leads, clients, prospective clients, and any other individuals who interact with our Site or Services. By accessing or using our Site, you acknowledge that you have read and understood this Policy.

DataQubi is a B2B professional services firm providing Microsoft 365 Copilot consulting, Microsoft Fabric implementation, AI data classification, and working capital intelligence services. Our Services are directed at business professionals, not individual consumers. We process personal information primarily in our capacity as a data controller.

Registered Office:
DataQubi, LLC
3133 Maple Dr NE, Suite 240
Atlanta, Georgia 30305, United States

Information We Collect

We collect personal information in three ways: information you provide directly to us, information collected automatically when you use our Site, and information obtained from third parties.

A. Information You Provide Directly

• Contact & Inquiry Forms: Name, business email address, company name, job title, phone number, and the content of your message when you submit a contact form on our Site.
• Session Booking: Name, email address, and calendar availability when you schedule a free strategy session or consultation through Microsoft Bookings or Outlook.
• Prompt Download Requests: Job role and email address when you request role-specific Copilot prompt packs.
• Client Engagements: Business contact information, organizational data, project details, and other information necessary to perform contracted services. This information is governed by our client services agreement.
• Communications: Content of emails, meeting notes, or other correspondence you send to us.

B. Information Collected Automatically

• Usage Data: Pages visited, time spent on pages, links clicked, referring URL, browser type and version, operating system, and screen resolution.
• Device Information: IP address (which may indicate approximate geographic location), device type, and unique device identifiers.
• Cookies & Similar Technologies: Session identifiers, preference cookies, and analytics tokens. See Section 06 (Cookies & Tracking) for full details.

C. Information from Third Parties

• LinkedIn: If you contact us through LinkedIn or connect with us professionally, we may receive your public profile information.
• Referrals: If a colleague refers you to us, we may receive your name and contact information from them. We use this only to respond to you.
• Publicly Available Sources: We may research publicly available business information (e.g., company size, industry) to prepare for a consultation. We do not purchase consumer data lists.

We do not collect: Social Security numbers, government-issued ID numbers, financial account credentials, health information, or any sensitive personal information as defined under applicable law, unless specifically required for a contracted engagement and disclosed at collection.

How We Use Your Information

We use the personal information we collect for the following purposes, relying on the legal bases indicated where applicable:

We do not: sell your information, use it for behavioral advertising, share it with unaffiliated third parties for their marketing purposes, or use it for any purpose materially different from those listed above without first obtaining your consent.

Email communications: We only send emails in direct response to your inquiry or session booking, or to deliver materials you specifically requested. We do not operate automated nurture sequences or unsolicited marketing campaigns. If you receive an email from us, it is because you initiated contact or requested it.

How We Share Your Information

We do not sell, rent, trade, or otherwise transfer your personal information to unaffiliated third parties for their own commercial purposes. We share personal information only in the following limited circumstances:

• Service Providers (Processors): We engage vetted third-party vendors who process data on our behalf to operate the Site and deliver Services (e.g., form tools, scheduling software, cloud hosting, analytics). These vendors are contractually prohibited from using your data for any purpose other than providing services to us. See Section 05 for a list of key service providers.
• Legal Compliance: We may disclose information if required to do so by law, regulation, court order, subpoena, or other governmental authority, or if we believe in good faith that disclosure is necessary to protect our rights, your safety, the safety of others, or to investigate fraud.
• Business Transfers: In the event of a merger, acquisition, reorganization, bankruptcy, or sale of all or a portion of our assets, your information may be transferred as part of that transaction. We will provide notice before your information is transferred and becomes subject to a different privacy policy.
• With Your Consent: We may share information with third parties when you have given us explicit consent to do so.
• Aggregated or De-identified Data: We may share aggregated, anonymized data that does not identify any individual for research, marketing, or other business purposes.

We do not disclose client-specific information, project details, or business intelligence obtained during an engagement to any third party without the client's express written consent, except as required by law.

Third-Party Services & Sub-Processors

We use the following categories of third-party tools to operate our Site and Services. Each is bound by its own privacy policy and, where applicable, a Data Processing Agreement with us:

Our Site may contain links to third-party websites. These links are provided for your convenience and do not signify our endorsement of those sites. We have no responsibility or liability for the content, privacy practices, or activities of third-party sites. We encourage you to review the privacy policy of any site you visit.

Cookies & Tracking Technologies

We use cookies and similar technologies to operate and improve our Site. A cookie is a small text file placed on your device when you visit a website. We use the following types:

• Strictly Necessary Cookies: Required for the Site to function (e.g., session management, theme preference storage). These cannot be disabled.
• Preference Cookies: Store your settings, such as dark/light mode preference (dq-theme), so you don't have to reset them on each visit.
• Analytics Cookies: Collect anonymized data about how visitors interact with our Site (pages visited, time spent, traffic sources). We use this to improve our content and user experience. These do not identify you personally.
• Third-Party Cookies: Third-party services embedded on our Site may set their own cookies. These are governed by the third party's privacy policy.

Managing Cookies: You can control and delete cookies through your browser settings. Note that disabling certain cookies may affect Site functionality. Most browsers allow you to: (a) view cookies stored on your device; (b) delete all or specific cookies; and (c) block cookies from all or specific sites.

We do not use cookies for cross-site behavioral advertising or sell cookie-derived data to data brokers.

Do Not Track (DNT): Some browsers transmit "Do Not Track" signals. Our Site currently does not alter its behavior based on DNT signals, as there is no uniform standard for interpreting them. We will update this practice if a standard is established.

Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, and reporting obligations.

After the applicable retention period, we securely delete or anonymize personal information. You may request earlier deletion as described in Section 09 (Your Rights).

Security

We implement commercially reasonable technical, administrative, and physical safeguards to protect personal information from unauthorized access, disclosure, alteration, and destruction. Our measures include:

• Encryption of data in transit using TLS (Transport Layer Security)
• Access controls limiting personal data access to authorized personnel on a need-to-know basis
• Use of Microsoft 365 enterprise security controls for data stored in our business systems
• Regular review of security practices and third-party service agreements
• Vendor due diligence before onboarding any sub-processor

Limitation: No method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security. In the event of a data breach that creates a risk to your rights or interests, we will notify affected individuals as required by applicable law.

If you become aware of any security vulnerability or incident related to our Site, please contact us immediately at privacy@dataqubi.com.

Your Rights & Choices

Depending on your location and applicable law, you may have the following rights with respect to your personal information:

• Right to Access: Request a copy of the personal information we hold about you.
• Right to Correction: Request correction of inaccurate or incomplete personal information.
• Right to Deletion: Request deletion of your personal information, subject to certain legal exceptions (e.g., where we are required to retain data by law).
• Right to Restriction: Request that we restrict processing of your information in certain circumstances.
• Right to Portability: Request a copy of your information in a structured, machine-readable format.
• Right to Object: Object to our processing of your information based on legitimate interests.
• Right to Withdraw Consent: Where processing is based on your consent, withdraw that consent at any time without affecting the lawfulness of prior processing.

How to Exercise Your Rights: Submit requests by email to privacy@dataqubi.com or by mail to our registered address. We will respond within 30 days of receipt. We may need to verify your identity before processing your request. We will not discriminate against you for exercising any of these rights.

Opt-out of Communications: To stop receiving any communications from us, reply "Unsubscribe" to any email, or contact us at privacy@dataqubi.com. Note that you cannot opt out of transactional communications directly related to an active service engagement.

California Residents: CCPA / CPRA Rights

If you are a California resident, the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), grants you additional rights. This section supplements our general privacy disclosures.

Categories of Personal Information Collected (past 12 months):

• Identifiers (name, email, IP address, company name)
• Professional or employment-related information (job title, employer)
• Internet or other network activity (browsing behavior on our Site)
• Inferences drawn from the above to understand business needs

Business Purposes for Collection: As described in Section 03 above.

Sale or Sharing of Personal Information: We do not sell or share your personal information with third parties for cross-context behavioral advertising purposes as defined under CCPA/CPRA.

Sensitive Personal Information: We do not collect sensitive personal information as defined under CPRA, and we do not use or disclose it for purposes that would require opt-out rights.

Your California Rights:

• Right to Know: Request disclosure of categories and specific pieces of personal information we have collected, used, disclosed, or sold about you in the past 12 months.
• Right to Delete: Request deletion of personal information we hold about you, subject to certain exceptions.
• Right to Correct: Request correction of inaccurate personal information.
• Right to Opt-Out of Sale/Sharing: We do not sell or share personal information; this right is not applicable.
• Right to Limit Use of Sensitive Personal Information: We do not process sensitive personal information; this right is not applicable.
• Right to Non-Discrimination: We will not discriminate against you for exercising your CCPA rights.

Submitting a California Rights Request: Contact us at privacy@dataqubi.com with subject line "California Privacy Request." We will verify your identity and respond within 45 days, with one 45-day extension if necessary. You may designate an authorized agent to submit a request on your behalf.

Shine the Light: California Civil Code Section 1798.83 permits California residents to request information about disclosure of personal information to third parties for direct marketing purposes. We do not disclose personal information to third parties for their direct marketing purposes.

Children's Privacy

Our Site and Services are directed exclusively at business professionals and are not intended for, marketed to, or directed at individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that we have inadvertently collected personal information from a person under 18, we will promptly delete it.

If you believe we have collected information from a minor, please contact us at privacy@dataqubi.com.

International Data Transfers

DataQubi is based in the United States. If you are located outside the United States and choose to provide us with personal information, please be aware that we transfer, process, and store that information in the United States. U.S. privacy laws may differ from the laws of your jurisdiction.

By using our Site or providing us with personal information, you consent to the transfer of your information to the United States and the processing of that information as described in this Policy.

For visitors from the European Economic Area (EEA), United Kingdom, or Switzerland: While DataQubi's primary market is the United States, if we process personal data of EEA/UK residents, we rely on legitimate interests and, where required, standard contractual clauses or other appropriate transfer mechanisms recognized under applicable data protection law.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will:

• Update the "Last Updated" date at the top of this Policy
• Post a notice on our Site homepage for a period of 30 days following the change
• For significant changes affecting active client relationships, notify affected clients directly by email

Your continued use of our Site following posting of changes constitutes your acceptance of the updated Policy. We encourage you to review this page periodically.

If you disagree with the updated Policy, please discontinue use of our Site and contact us at privacy@dataqubi.com.

Contact Us

For any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us through any of the following: